How to Create Your Etsy Shipping Profiles

Learn about shipping with Etsy and ensure your customers cover the cost of postage on your Etsy orders.

Updated this week

This guide will show you how to apply Inkthreadable's shipping costs to your Etsy delivery profile, to enable worldwide shipping and ensure your customers are covering the cost of postage at checkout.

Expected time to complete: 15 mins.

Be aware that you don't have to mimic Inkthreadables' shipping costs exactly on your Etsy store, but we recommend it to ensure your customer's purchases always cover your shipping costs.

Many Etsy merchants will instead factor their delivery expenses into their product prices to offer "Free Shipping", which is perfectly acceptable; however, we can't provide general advice on that method since it varies so wildly between stores. Feel free to contact our team for more guidance.


Etsy Integrated Shipping Methods 💡

Orders received via your Etsy integration will automatically be shipped using our default services for each location; they are as follows:

Shipping Location

Shipping Method

United Kingdom

Royal Mail 24 Tracked (starting from £2.76)

Europe

Europe Tracked (starting from £5.82)

USA

USPS (starting from £7.08)

Canada

International Tracked (starting from £7.92)

Australia

International Tracked (starting from £9.67)

Rest of the World

Royal Mail Regular (starting from £6.67)

All orders weighing above 700g / 0.7kg will be received on DPD courier services instead.


How is shipping calculated on Etsy? 📦

Etsy shipping is calculated with a fee per item, with an additional item fee applied for every extra item in the order.

You'll create a shipping profile detailing the costs for each location, and then assign this to each new product listing.

Due to Etsy not allowing calculated shipping rates by weight, you cannot match all shipping costs precisely. However, you can calculate the rates to ensure customers cover the postage cost in most cases.

We recommend setting up a shipping profile for each weight bracket, depending on your product type.

  • For example, if you're selling t-shirts that weigh 100g, then your "One Item" price must be set for the lowest rate of £2.76 for 0-100g parcels.

  • However, if you're selling mugs that weigh 150g, the "One Item" amount must match the cost of £4.35 for 101 - 699g parcels.

We'll show you how to create the profile for 100g products (t-shirts) first; you can then duplicate this profile and update the costs to match the next bracket (150g for mugs or 200g for hoodies/sweatshirts, depending on the products you sell).

When selecting the shipping profile for your product listings, you will select the shipping profile option that matches the product weight (view all product weights here).


Create/Edit 100g Shipping Profile (T-shirts)

  1. Select Settings.

  2. Select Shipping settings.

Select "Add a shipping profile" to create a profile from scratch. Name this "100g T-shirt Shipping" to make it easy to find later. Add Processing time: 3 - 5 Business Days.

Make sure to add an origin postcode that is formatted correctly with a space. Feel free to use ours: BB1 3BY.

Or if this isn't your first rodeo and you already have a profile applied to your Inkthreadable t-shirts, click Edit on that profile.

In your shipping profile, under Standard shipping, you should apply the following rates:

United Kingdom 🇬🇧

  • Shipping service: Royal Mail 1st Class (1 business day)

  • What you'll charge: Fixed price

  • One item: £2.76

  • Additional item: £1.59

(If you've created a new profile, you'll need to click + Add another location and then select the location from the drop-down menu to add the remaining rates.)

Please note: following an update from Etsy, UK sellers can no longer choose the 'Other' option for shipping services. Instead, you are required to select a shipping service from their provided drop-down list.

This method may not accurately reflect the shipping times, and you may wish to offer further delivery information within your store's policy.

European Union 🇪🇺

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £5.82

  • Additional item: £2.95

European non-EU

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £5.82

  • Additional item: £2.95

United States 🇺🇸

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £7.08

  • Additional item: £4.53

Australia 🇦🇺

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £9.67

  • Additional item: £7.08

Canada 🇨🇦

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £7.92

  • Additional item: £3.60

Everywhere else 🌍

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £6.67

  • Additional item: £6.53

Click Save. Then, remember to apply this profile to your t-shirt listings.


Create/Edit 150g Shipping Profile (Mugs)

If you've already created the 100g profile, click Duplicate. Change the name to "150g Mug Shipping" to make it easy to find later, and change the Processing time to 1 - 3 Business Days.

Or, if you're only selling mugs and need the 150g profile, select "Add a shipping profile" in your Shipping Settings to create a new profile.


Make sure to add an origin postcode that is formatted correctly with a space. Feel free to use ours: BB1 3BY.

In your shipping profile, under Standard shipping, you should apply the following rates:

United Kingdom 🇬🇧

  • Shipping service: Royal Mail 1st Class (1 business day)

  • What you'll charge: Fixed price

  • One item: £4.35

  • Additional item: £0.00 (the "one item" shipping cost already covers orders up to 4 x mugs).

European Union 🇪🇺

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £8.77

  • Additional item: £0.00 (the one item cost covers up to 2 x mugs, if you anticipate orders for more than this quantity, you can add £1.94 to this field; however, it will overcharge orders of 2 x mugs).

European non-EU

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £8.77

  • Additional item: £0.00 (the one item cost covers up to 2 x mugs, if you anticipate orders for more than this quantity, you can add £1.94 to this field; however, it will overcharge orders of 2 x mugs).

United States 🇺🇸

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £14.89

  • Additional item: £2.04

Australia 🇦🇺

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £16.75

  • Additional item: £2.33

Canada 🇨🇦

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £11.52

  • Additional item: £0.72

Everywhere else 🌍

  • Shipping service: Royal Mail International Standard (3-7 business days)

  • What you'll charge: Fixed price

  • One item: £13.20

  • Additional item: £0.00 (the one item cost covers up to 2 x mugs, if you anticipate orders for more than this quantity, you can add £2.23 to this field; however, it will overcharge orders of 2 x mugs).

Click Save. Then, remember to apply this profile to your mug listings.


Create/Edit 200g Shipping Profile (Hoodies/Sweatshirts)

If you've already created the 100g profile, click Duplicate. Change the name to "200g Hoodie/Sweatshirt Shipping" to make it easy to find later, and change the Processing time to 3 - 5 Business Days.

Or, if you're only selling hoodies/sweatshirts and need the 200g profile, select "Add a shipping profile" in your Shipping Settings to create a new profile.


Make sure to add an origin postcode that is formatted correctly with a space. Feel free to use ours: BB1 3BY.

In your shipping profile, under Standard shipping, you should apply the following rates.

(While the additional item costs for this profile may result in a slight overcharge for orders of three hoodies, it is important to note that most orders will not be impacted. This cost is necessary to cover more typical purchases, such as two-hoodie orders.)

United Kingdom 🇬🇧

  • Shipping service: Royal Mail 1st Class (1 business day)

  • What you'll charge: Fixed price

  • One item: £4.35

  • Additional item: £0.00 (the "one item" shipping cost already covers orders up to 3 x hoodies/sweatshirts).

European Union 🇪🇺

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £8.77

  • Additional item: £3.88

European non-EU

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £8.77

  • Additional item: £3.88

United States 🇺🇸

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £16.14

  • Additional item: £3.90

Australia 🇦🇺

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £16.75

  • Additional item: £7.08

Canada 🇨🇦

  • Shipping service: Royal Mail International Standard

  • What you'll charge: Fixed price

  • One item: £11.52

  • Additional item: £1.44

Everywhere else 🌍

  • Shipping service: Royal Mail International Standard (3-7 business days)

  • What you'll charge: Fixed price

  • One item: £13.20

  • Additional item: £4.46

Click Save. Then, remember to apply this profile to your hoodie / sweatshirt listings.


How to connect listings to your shipping profiles

To link your shipping profiles to listings:

  1. Select Listings.

  2. Select the checkbox of the listing that needs a shipping profile.

  3. Select Editing options.

  4. Select Change shipping profiles from the dropdown menu.

  5. In the next window, select the Select profile… dropdown menu and choose a shipping profile.

  6. Select Apply to save your changes.

A listing can only be connected to one shipping profile.


We hope this guide has been helpful in assisting you in updating your shipping profiles on Etsy. If you have any questions about updating your shipping profiles, please don't hesitate to contact us.

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